Effective January 6, 2014, employers with 50 or more employees who have at least one employee located in New Jersey are required to conspicuously post a copy of the State’s new Gender Equity Notice (the “Notice”) in the workplace, distribute the Notice to current employees, and thereafter provide written copies of the Notice at the time of hire, annually to all employees, and otherwise upon request. Signed acknowledgements of the Notice must be obtained, in writing or by electronic verification, from each employee within 30 days of each distribution.
The new posting and distribution requirements apply to all employers with 50 or more employees who have at least one employee located in New Jersey, even if the majority of employees work outside of the State.
Covered employers must do the following:
•Conspicuously post a copy of the Notice in a location accessible to all New Jersey employees. Posting can be accomplished physically in a location where all employees have access and/or by posting the notice to an internal website to which all New Jersey employees have access.
•Provide each New Jersey employee hired on or after January 6, 2014 with a copy of the Notice at the time of hire.
•Distribute copies of the Notice to all New Jersey employees hired on or before January 6, 2014, and thereafter provide New Jersey employees with additional copies of the Notice annually and at any other time upon their request. Distribution may be in hard copy or electronic, but must initially be performed no later than February 5, 2014. Thereafter, annual distributions must be performed no later than December 31st each year.
•Obtain signed acknowledgments and/or electronic verifications from every New Jersey employee confirming their receipt of the Notice. Signed acknowledgments and/or electronic verifications must be received by the employer within 30 days of each distribution of the Notice.
If you have any questions regarding the Notice requirements, please do not hesitate to contact me.
Sarah K. Ivy, Esquire